Online Application – Brevard Renaissance Fair

WICKHAM PARK, MELBOURNE, FL

2021 Dates: JAN. 16-18 (MLK), 23-24, 30-FEB.1 (EDUCATION DAY), 6-7

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Merchant Name*
First Last
Merchant Booth Name*
Address*
Street Address Address Line 2 City State ZIP Code
Email*
Contact Phone Number
2020 Fair
- I participated in the 2020 Fair
Same Space as Last Year
- I’d like the same space I had in 2020 (due to site changes may not be guaranteed.)
Special Booth Request
May be subject to additional charge.
Other fairs you that have participated in:
Description of merchandise/services:
(All inventory to be sold must be listed for review, check all that apply, provide additional documentation if more room is needed.)
- Adornments/Accessories
- Armor
- Artwork
- Baskets
- Boots
- Books/Journals
- Chainmail
- Clothing
- Drinkware/Dishware
- Fiber crafts
- Food/Beverage
- Fur
- Furniture
- Glassworks
- Herbal/Plants
- Instruments
- Jewelry
- Leather
- Pottery
- Swords/Knives
- Toys
- Woodcrafts
- Services
- Other
Description of Services
i.e. Braiding, Calligraphy, Face Painting, Henna, Tarot
Other Merchandise
Food Vendors -- Florida DBPR License Number or DACS entity number:
Require a Temporary 4-30 license
$105.00 paid before opening to inspector
- Yes
- No
Please download and sign the Florida State Fire Safety Form and either upload below or e-mail to anthony@brevardrenaissancefair.com.
Concession Form Upload
Attach your signed concessions form here.
Additional Materials
Attach any addition materials (inventory lists, photos, layouts, etc.)
Drop files here or

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Instructions
For each booth size, enter the quantity needed in whole numbers only. Early Bird discount will be applied to all applicants Invoiced and Paid before July 1, 2020. Contact Peter for pricing on multiple sites. Prices are per item (i.e. per booth or space). **Prices based on 4 weekends (10 days)**
Vendor Booth Fee
# of 12x12
$500
# of 20x10
$640
# of 15x15
$680
# of 20x20
$820
# of 30x20
$880
Vendor Booth Fee Total
Price: $0.00
Vendor Space Fee
Artist made & Demo (Item as sold must be completely hand made and indicative of historical techniques. Demo's must be ones that utilize period techniques to create an item and performed through out day to patrons.)
# of 12x12
$470
# of 20x10
$610
# of 15x15
$650
# of 20x20
$790
# of 30x20
$850
Vendor Space Fee Total
Price: $0.00
Food Vendor Fee
# of 12x12
$600
# of 20x10
$740
# of 15x15
$780
# of 20x20
$920
# of 30x20
$980
Food Vendor Fee Total
Price: $0.00
Rides / Games Fee
If considering percentage based payment, please contact pete@brevardrenaissancefair.com
# of 12x12
$500
# of 20x10
$640
# of 15x15
$680
# of 20x20
$820
# of 30x20
$880
Rides and Games Fee Total
Price: $0.00
Additional Services
Strolling Vendor Fee
Price: $310.00 Quantity:
$310
# of Demo only/501c3
No Fee
Number of Electric Feeds
$50 per outlet
Price: $50.00 Quantity:
Camping Fee (Full RV Hookup Only)
Price: $0.00
$25 per person, per day. Camping fees other than full hookup will be collected at event.
Number of Nights
Camping fees other than full hookup will be collected at event..
Grand Total Due
$0.00
Does your booth have guide wires?
- Yes
- No
Actual booth size including wires/hitch:
Frontage x Depth
Vendors will be invoiced as soon as their application has been juried and accepted. Being invoiced is notification of acceptance. Vender placement and camping will not be assigned till the invoice is paid in full. Any applications considered after November 1, 2020, shall be charged an additional 25% of the desired vendor site fee.

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Brevard Renaissance Fair Vendor Agreement

1. Independent Contractor Status

The Vendor, as an independent contractor, agrees to make all reports and returns for and to pay and arrange for payment of all Social Security and withholding obligations by and for the act and members thereof due the United States Federal Government and any State or Municipal Government.

2. Disclaimer

In consideration of the Vendor contracting as an independent contractor, he/she hereby waives any and all rights of action for accidents or injuries which may occur while at the Festival and agrees that neither the Company nor its owners, officers, agents, or employees shall be liable to the undersigned, or those claiming through the undersigned, and shall indemnify the Company and the Brevard County Board of County Commissioners, and hold them harmless for any claim or damage arising out of any injury, death, or property damage in connection with the undersigned's participation at the Brevard Renaissance Fair. I have read and fully understand this Agreement to be binding upon me and my company. I understand that no oral agreements or other representation shall be binding on the Company absent written agreement. I understand that I may not assign my rights or obligations under this Agreement without the prior written consent of the Company. This Agreement shall be construed and governed in accordance with the laws of the State of Florida and Brevard County, and agree to submit to jurisdiction in the State of Florida regarding same.

*Acceptance is not guaranteed, and dependent upon Review by the Company. Until said Acceptance, this contract is not binding.*

Waiver of Claims

The Brevard Renaissance Fair and its agents shall not be liable for, and Vendor hereby releases all claims for damage to or loss of personal property sustained by Vendor or any person claiming through Vendor resulting from any fire, accident, occurrence, theft or condition in or upon the grounds/site which they shall be a part of, or adjoining areas.

I have read all Terms and Conditions and I agree to comply with Fair rules. I understand that failure to do so may result in my expulsion from the Fair without refund of my fees and I may be barred from future events. I understand and agree that the Brevard Renaissance Fair or any other sponsoring organization will not be responsible or liable for any damage or loss to the work of participants or personal liability in connection with the Fair. I shall comply with all applicable federal, state and local laws, rules, and regulations.
Terms agreement
I have read and agree to the terms and conditions above.
Vendor Guidelines
Agreement - Period Works*
1.) All works and products must be indicative of the medieval era. Preference will be given to original, handcrafted pieces. Works that are mass-produced, manufactured, or made from commercial molds may not be accepted. Imported items are strictly limited and will be accepted on an individual basis.
I agree*
Agreement - Booth Hours*
2.) All booths must be open and manned during Fair hours, including Education Day. All booths must have a medieval appearance. All modern metal MUST be masked or securely covered utilizing period materials such as burlap, tapestry or some other fabric. Booths are expected to have visible period style signage. A painted or carved wood sign or a fabric banner is recommended.
I agree*
Agreement - Tent Safety*
3.) All tents regardless of size must be secured and tied down appropriately. Tents are required to have two ropes for every corner with 18” stakes or spiral anchors to withstand extreme wind or heavy rain. All propane cylinders being used or stored must be adequately secured against falling over or sustaining physical damage regardless of size. The Fire Marshall will inspect for tie-down safety and fire hazards.
I agree*
Agreement - Attire*
4.) In keeping with the theme of the Fair, all booth personnel MUST be in appropriate attire for the time period. Participants should be prepared to interact with visitors in appropriate medieval style, language and manner!
I agree*
Agreement - Cell Phones*
5.) During the Fair, smoking is prohibited in public areas. Cell phone usage cannot be visible to the general public.
I agree*
Agreement - Pets*
6.) NO pets are allowed on the Fair site when the Fair is in operation or within 200 feet from the tree line.
I agree*
Agreement - Electric Cords*
7.) If you are using electricity for your booth or lodging, it is mandatory that you use a 12-gauge cord or larger.
I agree*
Electronic Signature*
Please type your full name as your electronic signature.
Agreement Date
Date Format: MM slash DD slash YYYY

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INFORMATION

321.455.0452

1002 East New Haven Avenue
2nd Floor
Melbourne, Florida 32901

Step 1 of 3

Instructions

Vendor Booth Fee

Vendor Space Fee

Food Vendor Fee

Rides / Games Fee

Additional Services

Brevard Renaissance Fair Vendor Agreement

1. Independent Contractor Status

2. Disclaimer

Waiver of Claims

Vendor Guidelines

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